Pautia user guide

1 · Before you start

Pautia is for organising the treatments you have already been prescribed. You write down what your doctor or your pharmacist has told you, and the app takes care of sorting it out and telling you what is due each day, for you and for the people you look after.

Worth knowing from the start

• There is no sign-up. No email, no password and no name is asked for. You open the app and that's it.
• Your treatments stay on your device. There is no Pautia database where they live.
• It works offline once installed. You only need data to look medicines up or to upload a backup.
• 15 days free, with no card. After that, from €1.99 a year.

2 · Installing Pautia

Pautia is not on the App Store or Google Play: you install it from the browser itself, in a few seconds and without downloading anything from any store.

On iPhone or iPad

This is where most people get stuck, for one reason: nowhere does it say "install". The option is hidden inside the share menu, and you have to scroll down the list to see it. These are the steps, with the exact button marked on each one.

Step 1 · Open the menu in the bottom bar

Step 2 · Choose "Share"

Step 3 · Scroll down to "Add to Home Screen"

Pautiaapp.mipautia.com

Add Bookmark to…

Add to Favourites

Find on Page

Add to Home Screen

Print

3 4

Step 4 · Leave "Open as Web App" on and tap "Add"

✕ Add to Home Screen Add

Pautiahttps://app.mipautia.com/

Open as Web App

An icon will be added to your Home Screen so you can quickly access this website.

5 6

Step 5 · Open it from the new icon

7

If something does not look like it does here

• I cannot find "Share" anywhere. Depending on your iOS version it is either directly in the bottom bar (the square with the arrow) or inside the ··· button. Look in both places.
• "Add to Home Screen" does not appear. Almost always it means you are not in Safari but in the browser built into another app. Open Safari and type the address by hand. And if you are in Safari, try tapping More and dragging the list upwards.
• You are in a private window. From a private tab, iOS does not offer to install. Leave private mode and try again.
• It opens with the address bar visible. Then you opened a bookmark, not the app. Look for the Pautia icon on your home screen; and if you switched Open as Web App off when adding it, delete it and add it again with that option on.

On Android

Here it is more direct: Chrome usually offers it by itself, with a prompt at the bottom. If it does not appear, you do it from the menu.

On a computer

3 · The Today screen

This is the screen you will see nearly all the time. It gathers all of the day's doses —from every treatment and every person— and lays them out by time of day.

The times of day are Morning, Midday, Afternoon, Evening and Bedtime. If you prefer an exact time, you can set that too, and that dose appears with its own time instead of inside a slot.

Logging something that was not in any treatment

At the end of the day there is a + Log a dose. It is for what you take with nothing planned: paracetamol because your head hurts today, or syrup for a child at three in the morning who was not ill before.

It asks for the name and little else; the time comes filled in with the current one and you can change it. It is saved with its time and creates no future doses: it is not a treatment. Next time you open that screen it tells you when the last one was, so you do not have to remember.

4 · Adding a treatment

This is the first thing you will do. It is done with a four-step wizard and a final screen to review. You can leave halfway: what you had written is saved as a draft.

To start, tap the round + button on the Today screen, or go to TreatmentsNew treatment.

Step 1 · What are you going to take?

Step 2 · For how long?

Step 3 · Add the doses

This is where you say when and how much. It is explained in detail in the next section, because it is the part with the most options.

Step 4 · Always the same, or does it change?

The app asks whether you will always take that same amount at the same times. Nearly always the answer is yes. If the treatment changes partway through —for example a schedule that tapers down— this is where you add the stages, and you have it in Schedules that change.

Review and save

The last screen summarises everything you have entered: the medicine, the length and each dose. From there you can correct anything, or tap + Add another medicine if the same treatment involves several —for example an antibiotic and a stomach protector. When it looks right, tap Save treatment.

Give it a short name

If you looked it up in CIMA, the name that sticks is the real one: FLUOXETINA CINFA 20 mg CÁPSULAS DURAS EFG. Correct, but on a screen with six doses nobody can read it.

The Short name field is for writing "the blood pressure one" or "the cough syrup". That is what you see on the Today screen, with the real name underneath in small print. The real name is never lost: it is the one shared with your doctor, the one on the printed sheet and the one that gets exported.

The official leaflet, one tap away

When a medicine was added by looking it up in CIMA, the Treatments list shows a link to the official AEMPS leaflet for that exact medicine. That is where you find what Pautia will not tell you: interactions, side effects, pregnancy and breastfeeding.

Add my first treatment

5 · Doses: times and amounts

If one dose is different from the rest

This is very common: one in the morning and half at night. Tap that particular dose in the Doses in this schedule list and change the amount for that one only. You can also give it a different reminder, or take its reminder away.

Medication taken "only if needed"

For what has no fixed time —a painkiller, something for a temperature. Tick Only if needed: it appears on the Today screen in its own block at the end of the day, and it does not count as a dose you forgot. Not taking it on a day when nothing hurts is exactly what should happen.

When you tick it, the time is saved, not just the day: you will then see "12:15 (3 hours ago)". With a painkiller, what you need to know afterwards is not that you took it today, but when.

If it is not every day

In that same step you can choose Every day, Only some days of the week —and tick which— or Every so many days, for example one day in three.

6 · Schedules that change

Some treatments are not the same every day: one amount or frequency for a few days, and from a certain point a different one. This is what gets most tangled when you carry it in your head or on a piece of paper, and it is what Pautia handles best: you set it once and on the day it is due to change, it changes by itself.

When creating the treatment

In step 4, choose No, it changes during the treatment and tap + Add a stage. Each stage has its own start day and its own doses, with their amounts.

If the change comes later

The usual case: you are a few days into the treatment and at the appointment it gets changed. Go to Treatments, find the treatment and tap Change the schedule.

Set up a schedule that changes

7 · Marking doses and earlier days

On the Today screen, tap a dose to mark it as done. Tap it again if you got it wrong.

Each dose has three states, and the difference matters:

• Taken — the box green and the name struck through.
• Missed — you marked it as not taken.
• Not reviewed — neither one nor the other.

When you go back to an earlier day with the ‹ arrow and there were doses left unmarked, Pautia asks whether you took them or forgot them. They are not the same thing, and that is why it does not assume: "unmarked" usually just means you did not open the app that day.

8 · Edit, archive and delete

In Treatments, each card has five actions:

• Edit — goes back into the wizard with everything you entered, so you can correct anything.
• Change the schedule — for when the treatment changes from a given day. See Schedules that change.
• Share — generates a link to show it to someone else. See Showing it to your doctor.
• Archive — takes it out of sight without deleting anything. This is what to do when a treatment finishes: it stops appearing in Today but you keep what happened. You can Restore it whenever you like.
• Delete — genuinely deletes it, along with what you recorded about it. This cannot be undone.

9 · Several people

Every treatment records whose it is. You just put the name in Who is it for? when you create it. From then on:

• Each person has their own colour throughout the app.
• On the Today screen, each dose says whose it is.
• In Treatments you can filter by person with a tap.
• The weekly chart can also be produced for a single person.

Add the people

10 · Family sharing

This is for the case everyone knows: you give the child the syrup at three in the morning, and whoever is asleep needs to know when they wake up so they do not give it again. With family sharing, what you note down on your phone turns up on theirs, and the other way round.

First: create the people

Sharing works per person, so they have to exist first. They live in Settings → People, and that is also where you pick each one's colour. If you already have treatments, their people are created on their own the first time.

Create the channel and invite

1. Settings → Family sharing. Give it a name — "Home", "Grandparents" — so you can tell it apart later.
2. Tick whose is shared. This is the important part: what you do not tick never leaves your device. You can have your child's shared with your partner and your mother's with your sister, without the two crossing.
3. Give your consent. You have to tick a box; pressing a button is not enough. This is health data and it is about to leave the phone.
4. Show the code. A QR code and a link appear. The other person scans it with their camera or opens the link on their phone.

The invitation is the key. Whoever holds that code can read and write in that channel. Do not post it in a large WhatsApp group or leave it in a photo: show it on screen, or send it to that person and nobody else.

What happens next

• The two phones check on each other every few minutes while the app is open. There is nothing to do.
• If you both tick the same dose, nothing breaks: the most recent one wins and what the other person noted is never lost.
• Photos of medicines never leave. They stay on each device.
• If you delete a shared treatment it goes from the other phone too. If you delete one you do not share, nobody else finds out.

Where what you share lives, and for how long

In a mailbox of ours hosted in the European Union, encrypted, for 30 days at most. We cannot open it: the key travels inside the invitation code, from one phone to the other, and never passes through our server. Press Stop sharing and the package is deleted there and then.

If what you are sharing is another adult's medication — your mother, your partner — tell them. It is their data, not yours.

It is set out in full in point 3.12 of the privacy policy.

Open Pautia and share

11 · Sending the day's summary

For when the other person does not use Pautia: the brother who asks once a month, the neighbour sitting in this afternoon, or the doctor. Setting up a channel for that is out of proportion.

On the Today screen, once something has been given, a button appears to send the summary. It writes a message with what has been given, at what time and what is left, and hands it to the system so you pick where to send it: WhatsApp, a text, an email. If you look after more than one person, you choose whose summary it is before sending it.

• Pautia sends nothing on its own. You choose the recipient and you see the whole message before it goes.
• It does not say how long until the next one or whether the dose can be repeated. It says what has been noted down; with that, whoever receives it decides.
• "Only if needed" doses that have not been given do not show up as pending: not taking a painkiller on a day nothing hurts is exactly what is supposed to happen.

12 · Showing it to your doctor

In Treatments, tap Share on the treatment you want. A link is generated that you can send however you like: it opens in any browser and there is nothing to install.

• It shares only that treatment. It does not include your history or your other treatments.
• The information travels inside the link itself, it does not pass through any server of ours.
• It works just as well for a relative, or for whoever is caring over a weekend.

13 · The weekly chart to print

A weekly sheet with everything that is due each day, to print and keep to hand: on the fridge, in your bag, or to give to whoever takes over the caring.

Go to SettingsWeekly chartOpen the chart as a PDF.

Print my weekly chart

14 · Reminders in your calendar

1. Set a reminder when creating or editing the treatment. In the doses step, under Do you want a reminder?: at the time of the dose, or 15, 30 or 60 minutes before. You can give one particular dose a different reminder, or leave it with none.
2. Go to SettingsDose reminders. There you see how many treatments have reminders and how many calendar entries are going to be created.
3. Choose whether you want the medicine names in the entries. If your calendar syncs with other services or somebody shares it, you may prefer the entry to say only "Pautia".
4. Tap Send the reminders to the calendar and accept when your phone asks whether you want to add the events.

When you change a treatment, the calendar entries go out of date: Pautia tells you so, and you just send them again.

Set up the reminders

15 · Simple mode, text and colours

All of this lives in SettingsAppearance and language.

Simple mode

It is one switch, and it does three things at once: it enlarges the whole app, leaves fewer things on screen, and turns adding a treatment into one question at a time instead of a long form. Switch it off whenever you like; nothing you entered with it on is lost.

It is deliberately not called "senior mode". Some people prefer it at no particular age, and some are eighty and would rather nobody reminded them of it every time they open the app.

Text size

• Normal, large and very large. It enlarges the whole app, buttons included, not just the lettering.
• You are asked in the welcome, before anything else: whoever needs large text needs it on the very first screen, not after hunting for it in Settings.
• It does not apply when printing, because if it did the weekly chart would not fit on a sheet. That is what the chart's own large print setting is for: it comes out on two sheets.

Theme and colours

• Light, dark, or whatever your device is set to. Pautia gets opened a lot at night, for the dose before bed.
• Each person's colour is chosen in SettingsPeople. If you pick none, Pautia hands out twelve colours so that no two people ever clash.
• Language: Spanish, English, or your device's.

16 · Recognising the box

A medicine's name does not always tell you which one it is. "Ibuprofen (arginine) Kern Pharma 400 mg granules for oral solution" and the box in your hand look nothing alike. Pautia lets you mark each medicine in two ways, and both show up on the Today screen, next to the name.

Shape and colour

Thirteen shapes — round, scored, oblong, capsule, sachet, syrup, drops, cream, patch, suppository, injection, inhaler, spray — and twelve colours. You pick when creating the medicine or by editing it later. It is a drawing, not a photo of the real medicine: it is there to tell things apart, not to identify them.

A photo of the box

If you would rather have the real box, you can photograph it. It is kept on your device, shrunk and compressed, and never uploaded anywhere: not to our server, not to the family sharing mailbox, not to your Drive backup. If you change phones, the photos do not travel.

• There is room for ten photos. That limit is deliberate: browser storage is not infinite and running out would break things that matter more than a photo.
• Tap the photo on the Today screen to see it large.
• They are deleted one at a time from the medicine, and all at once when you wipe the device's data.

And the name, without typing it

When adding a medicine you can look it up in CIMA, the public database of the Spanish medicines agency, and it fills in the name and the dose. Or scan the barcode on the box, if your browser allows it: Safari on iPhone has no such feature, so there you search or type. Only the text you type is sent when searching: never your treatments or whose they are.

17 · Backups

Your treatments live on your device. That is what means nobody else has them, and it is also what makes having a backup important: if you lose your phone, without a backup they are gone.

They are in SettingsBackups, and there are two ways.

Export my data (the simple one)

Export my data downloads a file with everything. It is not encrypted, so keep it where you would keep a private document. To put it back, Restore from a backup.

Encrypted backup (the recommended one)

1. Tap Turn on the encrypted backup.
2. Write down the recovery phrase. It is 12 words. They appear once only.
3. Confirm that you have saved it and you can then use Download encrypted backup.

Seeing what is stored

Each treatment in Treatments has a View data button. It shows, plainly, everything the app stores about it: every field, where it came from —written by you, from CIMA, from the scanned code— and where it lives.

It is there so the promise can be checked rather than believed. And it stays available even if your subscription expires: it is your data.

18 · Getting it onto another device

There are two routes and they do different jobs. The first is for "I want this on my laptop too" and takes a minute. The second is for "I want it backed up on its own and both devices kept up to date".

The short route: a code, no accounts

In SettingsBackupsMove to another device you get a QR code. Point the other phone's camera at it and that is that. If the other device has no camera, or it is a computer, use Copy the link and send it to yourself.

The data travels inside the code itself, straight from one device to the other. It never touches a server: not ours, not Google's, not anyone's.

You can repeat it as often as you like, in either direction: whatever arrives is merged with what is already there, and where both have the same thing, the most recent one stays. Nothing is deleted.

On an iPhone, Pautia cannot read codes from inside the app, but the system camera can: point it and it will offer to open the link. And if you have Pautia installed on your home screen, it is better to paste the link into the box on that same screen, because what the camera opens, opens in Safari — and for the iPhone that is a different place.

The long route: a backup in your cloud

If you also want the backup to save itself and the devices to keep each other up to date, you can connect your own Google Drive. It uploads a single encrypted file that Google cannot read.

1. Turn on the encrypted backup first (previous section).
2. Press Connect with Google Drive in SettingsBackups and choose your account.
3. Use Save backup now whenever you want to upload, and Sync now to bring this device up to date.
4. On the other device, connect the same account and press Restore from Drive once, with your recovery phrase. After that it runs on its own.

19 · PIN, fingerprint and Face ID

If you share your phone, or you simply prefer it not to open just like that, you can put a lock on it in SettingsSecurity.

• Turn on a PIN — six digits. After that you can Change the PIN or Turn the PIN off.
• Use fingerprint or Face ID — if your device supports it, so you do not have to type the PIN every time.

20 · How you have been getting on

In SettingsAdherence there is a summary of the doses you have marked over recent days. It is a figure, not a grade: no guilt percentages and no telling off. It is mostly there so you can show it to your doctor if it is relevant.

It only counts what you have marked. If you did not open the app on a given day, those doses stay "not reviewed" and do not count as missed.

21 · Counting opens

Once a day, if you are online, Pautia tells its server that it was opened. It is how we know how many people use it and whether it keeps being useful to them, which is the only thing that tells us whether it is worth carrying on improving it.

What is sent is this and nothing else: how long you have been using Pautia —as a range, not the exact date—, the version, the language, and whether you have it installed on your home screen.

No identifier is sent, so we cannot tell your device from anyone else's, or know whether two opens come from the same place. And nothing about your treatments leaves your device: not medicines, doses, people or times.

You can turn it off in SettingsCounting opens. The app works exactly the same either way.

The only thing stored on your device for this is a date: that of the last notice, so no more than one is sent per day.

22 · Subscription and licence

The first 15 days are free, with no card and no account. After that, in SettingsSubscription you can choose a plan: €1.99 a year, €4.99 for three years or €49.99 for life, a single payment.

How it is activated

1. Choose the plan and complete the payment.
2. An email arrives with your licence. Open it on the phone where you use the app and tap the link: it activates itself.
3. If the link does not work, go to SettingsSubscriptionI already have a licence and paste the text that came in the email.

Keep that email: it is what lets you activate the licence on another device. If you lose it, tap I have lost my licence email and we will resend it to the address you bought with.

If it expires

This is a commitment written into the terms, not a courtesy:

• Your data is not deleted, hidden or locked. Ever.
• You have 30 days of grace in which everything keeps working as before.
• After that, the app becomes read-only: you can still look at your treatments, mark today's doses, produce the weekly chart and export all of your information. The only thing that is switched off is creating and editing treatments.

Renewals are announced by email before they are charged, and you can cancel whenever you like with no penalty, from the management link Stripe sends you or by writing to us.

Open Pautia